If you work for a company that processes a high volume of documents on a daily basis, you likely know the many pain points that are involved with converting these documents into digital ones. Processing takes hours of tedious work. Humans must scan then sort the documents, adding tags to each one so they can be stored and cross-referenced.
As you can imagine, this manual process is costly, error-prone, slow, and under-utilises valuable human resources. In other words, a headache!
Thanks to AI-powered technologies, however, these manual processes can be optimised in a way that speeds up processing time, increases accuracy, and drastically reduces the need for human intervention.
One of these technologies is Intelligent Document Recognition (IDR).
Intelligent Document Recognition (IDR) is an AI-powered technology that can classify various types of structured or unstructured documents, store them in the correct category and format, and retrieve them for various purposes. (Here at Nexus, we also use the term ‘layout analysis model’.)
IDR makes use of rules-based AI models and Optical Character Recognition (OCR) to characterise and classify documents in the correct way. Simply put, IDR allows you to scan or import different types of documents into a system without requiring having to do any prior sorting beforehand.
IDR has three principal capabilities:
The IDR software is also built with a set of learning rules, enabling it to undergo training and continuously improve the more you use it.
IDR has proven itself to be highly useful for businesses with heavy back-office processes who want to streamline their operations. Some of the benefits of IDR are the following:
Ridding humans of the manual task of data-entry and checking, IDR saves time by automating a highly time-consuming process.
IDR uses validation techniques such as document layout and proximity and drastically decreases the chance of human error. This also decreases a company’s chances of breaching any regulatory compliance laws.
IDR curbs the costs involved with error-rectification and penalties incurred by non-compliance.
With employees being freed up from mundane, repetitive tasks, they can focus their talents on higher-value tasks and decision-making.
IDR software allows users from any department or office to quickly and easily search for documents matching the criteria set by the user.
In summary, Intelligent Document Recognition can be a highly useful tool for any business dealing with vast amounts of documents. There are, of course, more complex IDR solutions that use more sophisticated AI and are highly flexible and can accommodate a wider range of necessities, but as this is a beginner’s guide, we’ll stop here for now.
If you want to learn more about how IDR can be leveraged to streamlining your business processes, get in touch with one of our representatives. He or she will be more than happy to explain how Nexus FrontierTech’s Intelligent Document Processing helps organisations boost their efficiency.
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